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Free Certificate Generator
Make a certificate

Free tool

Training certificate generator

For safety inductions, compliance refreshers, and internal courses — a certificate that records what was covered, for how long, and when.

  • No signup
  • No watermark
  • PDF & PNG
  • Free for commercial use

Training certificate generator

Best on a screen at least 900px wide. Certificates render at print resolution and are yours to use commercially. Fair-use limit: 10 downloads an hour, 40 a day.

Powered by CertSeal.com

Need certificates your recipients can verify? CertSeal issues them in bulk from a spreadsheet, puts a unique verification link and QR code on every one, and emails them out for you.

Make verifiable certificates

How it works

Make a training certificate in three steps

  1. 01

    Pick a design

    The generator below opens on one that suits training certificates. Swap it for any other in the library if you'd rather.

  2. 02

    Write the details

    Recipient name, the citation, the date, and who is issuing it. The preview updates as you type, so you see how a long name will sit before you commit.

  3. 03

    Download and print

    A print-ready PDF for printing and filing, or a PNG for email and chat. No account and no watermark.

What to write on a training certificate

Training wording should be specific and boring, in the best sense. Somebody may have to rely on it.

  • Hours and assessment

    Samuel Okafor has completed 16 hours of instruction in Manual Handling and passed the practical assessment on 9 February 2026.

  • Compliance module

    This certifies that Samuel Okafor completed Anti-Bribery and Corruption (Annual Refresher) on 9 February 2026.

  • Health and safety induction

    Samuel Okafor has completed the Site Safety Induction for Northgate Works and is cleared for site access from 9 February 2026.

  • With an expiry date

    Samuel Okafor completed Emergency First Aid at Work on 9 February 2026. This certificate is valid until 8 February 2029.

  • Software or systems training

    Awarded to Samuel Okafor on completion of Salesforce Administrator Essentials, covering 12 modules and a final practical exercise.

  • Leadership programme

    Samuel Okafor has completed the Emerging Leaders Programme, a six-month course of workshops, coaching, and a capstone project.

  • Onboarding

    This certifies that Samuel Okafor completed New Starter Orientation at Halton Group on 9 February 2026.

  • CPD hours

    Samuel Okafor attended Contract Law Update 2026 and is credited with 3 CPD hours.

  • Train-the-trainer

    Samuel Okafor is certified to deliver Manual Handling training within Halton Group, effective 9 February 2026.

  • Partial or in-progress

    Samuel Okafor has completed Modules 1–4 of Advanced Welding Techniques. Modules 5–6 remain outstanding.

Worth knowing

Training certificates get audited

  • Unlike an award, a training certificate may be produced years later to prove someone was qualified on a given date. Missing details become a real problem.

  • Hours and course titles have to match the training record exactly, or the certificate contradicts the system it came from.

  • Refresher cycles mean the same person needs the same certificate again next year — with a new date and nothing else changed.

Templates

Designs that suit training certificates

Open any of these to edit it on its own page, or switch to it inside the generator above.

Browse all training templates

Size, format, and printing

Getting it onto paper

  • Size

    A4 (210 × 297 mm), which also prints on US Letter without scaling artefacts. Most designs come in landscape and portrait.

  • Paper

    Plain paper is fine day to day. For anything presented in front of people, 160–250 gsm gives the certificate enough weight to feel like an object. Matte photographs better than gloss.

  • PDF or PNG

    PDF if it will be printed or filed — the text stays sharp at any size. PNG if it's going into an email, a chat app, or a social post, where a PDF attachment is friction.

Common mistakes

What goes wrong, and how to avoid it

  • Leaving the hours off

    Hours are often the whole point for CPD and compliance records. If the course has a defined duration, print it.

  • No expiry on training that expires

    First aid, forklift, food hygiene — plenty of certifications lapse. A certificate without an expiry date invites someone to assume it's still valid.

  • A course title that doesn't match the LMS

    If the certificate says 'Fire Safety' and the training record says 'Fire Awareness (FS-102)', someone will eventually have to reconcile the two. Use the official title.

  • Treating it as proof of competence

    A completion certificate records attendance and assessment. It isn't a licence or an accreditation unless an accrediting body issued it.

Frequently asked questions

About the training certificate generator

What has to be on a training certificate?
The recipient's full name, the exact course title, the completion date, and the issuing organisation. Add hours if the course has a defined duration, and an expiry date if the certification lapses.
Can I put an expiry date on it?
Yes — write it into one of the text fields on the design, for example 'Valid until 8 February 2029'. There is no separate expiry field in the free tool.
Is this suitable for compliance records?
The certificate itself is fine as a record of completion. What the free tool cannot give you is a verification URL a third party can check, which is usually what auditors want. That's a CertSeal account feature.
We train 300 people a year. Can I automate this?
Not with the free generator, which makes one certificate at a time. CertSeal issues from a CSV and can send certificates automatically when someone finishes in Zoom or your LMS.
Can I reissue the same certificate next year?
Yes, but you'll fill the form in again — free designs aren't saved between sessions. Saved, reusable designs come with a paid account.

Other makers

Making a different kind of certificate?

Need more than one at a time?

Bulk issue from a spreadsheet, add a verification URL and QR code to every certificate, and email them out automatically. That's what CertSeal does.

Try CertSeal free Keep using the free generator